Document Controller

Building Services

Dublin, Ireland

Permanent Position

€40,000 - €50,000

Excellent Benefits

The Role

• Download all new project information from the projects share file system as it becomes available

• Organize and maintain the site drawing register as new information becomes available

• Remove, stamp and file appropriately the superseded drawings as they are presented

• Update the FTP server with new information as it becomes available

• Log and tracks all outgoing RFI and design team queries

• Log and track all incoming responses for RFI

• Record and issue of site meeting minutes as required

• Log a register of all noted design changes to drawings and ensure this is kept up to date

• Ensure smooth flow of information for all site staff and relevant sub-contractors

• Update live drawings in office on drawing file stick and ensure most recent copies are always available

• Organize and maintain a specification register as new information becomes available

• Update live specifications on the server and ensure most recent copies are always available

• Organize and maintain a schedule register as new information becomes available

• Update live schedules on the server and ensure most recent copies are always available

• Support the Project CAD team with drawings

• Create and maintain the access register

• Assist with development of commissioning Plan and implementation of same.

• Ensuring checks are completed for compliance with latest building regulations and relevant design codes.

The Person

• Possess 2+ years' experience in a similar Project Administrator position coming from an engineering or building services background

• Computer skills course such as ECDL or similar

• AutoDesk BIM360 experience preferred

• A good understanding of MS office package

• Be familiar with inbound call handling systems

• High level of attention to detail coupled with excellent organizational skills

• Prompt resolution and issuance skills and a high level of attention to detail

• Desired Competencies / special role requirements

• Flexible with the ability to adapt

• Decisive and action oriented

• Good communicator

• An excellent planner and organiser